When it comes to managing your website files, especially if you’re using cPanel hosting, you’ve probably seen two common options: FTP (File Transfer Protocol) and the File Manager in cPanel.
Both serve the same core purpose managing files on your web server but they differ in how you access them, what level of control you get, and how comfortable they are for different users.

This article post will walk you through the differences, pros and cons, and help you decide which method is better for you depending on the task at hand.

What Is File Manager in cPanel?

The File Manager is a web-based tool built into cPanel. It allows you to browse, upload, edit, delete, compress, or extract files directly from your browser no software installation needed.

Key Features of File Manager:

• Browser-based (no extra software)

• Easy folder navigation

• Upload/download files

• Edit text files like wp-config.php or .htaccess

• Change file and folder permissions

• Compress and extract .zip or .tar.gz files

• View hidden files (like .htaccess) with a checkbox

Pros:

• Beginner-friendly, no setup required

• Instant access to your website files

• Visual interface like a file explorer

• Perfect for quick changes

Cons:

• Limited to one file upload at a time (unless zipped)

• Slower with large folders or many files

• Can timeout during big uploads

What Is FTP?

FTP stands for File Transfer Protocol. It’s a method of transferring files between your local computer and your hosting server using an FTP client such as FileZilla, WinSCP, or Cyberduck.

You’ll need:

• An FTP client installed on your device

• FTP login details (host, username, password, and port)

Once connected, the client gives you a dual-pane view your local files on one side, your server’s files on the other.

Key Features of FTP:

• Drag-and-drop large files or entire folders

• Resume interrupted transfers

• Batch upload/download multiple files at once

• Good for backing up or restoring large sites

Pros:

• Ideal for handling large files or bulk transfers

• More reliable for slow internet connections

• Faster than File Manager for big uploads

Cons:

• Requires configuration (FTP client + login credentials)

• Not ideal for quick edits or one-time access

• No built-in file editor (for most clients)

Comparison Table: FTP vs File Manager

So, Which One Should You Use?

Use File Manager when:

• You just need to edit a .php, .html, or .htaccess file

• You want to quickly upload or delete a few files

• You’re managing files from a public computer or mobile browser

• You don’t want to install any software

Use FTP when:

• You need to upload or download large or multiple files/folders

• You’re migrating a full website or uploading themes/plugins manually

• You want to back up your entire site locally

• You have a stable internet connection and a bit of technical confidence

Quick Tip: Enable “Show Hidden Files” in File Manager

If you can’t see files like .htaccess, click:

1. “Settings” in File Manager (top-right corner)

2. Check “Show Hidden Files (dotfiles)“

3. Save and refresh

Final Thoughts

Both File Manager and FTP help you control your website files the right choice depends on your task.

• Need a quick, browser-based solution? Use File Manager.

• Handling hundreds of files or a full site backup? Use FTP.

If you’re just getting started with hosting or managing a WordPress site, it’s good to be familiar with both. Knowing which tool to use in the right situation can save you time, prevent errors, and help you troubleshoot faster.